Who else has access to my information?

• To protect your best interests, your information may be shared in an emergency situation.

We have developed an extensive emergency contingency plan e.g. in the event of fire, flood, loss of power, etc. If an emergency occurred within the hospital, details of patients currently within the hospital or due to come into hospital might be shared with external organisations that are assisting the Trust to manage the emergency.
• There are occasions where we have a legal duty to pass patient information to external organisations.

These include: notification of new birth, notification of infectious diseases e.g. meningitis or where a formal court order has been issued.

• We share patient information with other external NHS organisations which operate to oversee and address issues relating to the management of the whole NHS, which contributes to providing an efficient and effective NHS.

These organisations include the NHS Business Services Authority and the NHS Counter Fraud Authority (NHSCFA)

The NHS Counter Fraud Authority is responsible for policy and operational matters relating to the prevention, detection and investigation of fraud in the NHS. In some instances information relating to patients will be shared with NHS Counter Fraud Authority. 

• We provide information to the National Fraud Initiative (NFI) for the prevention and detection of crime.

The National Fraud Initiative (NFI) is a data matching exercise conducted by the Cabinet Office to assist in the prevention and detection of fraud. The data matching allows potentially fraudulent claims and payments to be identified. The authority is under a duty to protect the public funds it administers, and to this end may use the information you have provided for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

For further information, see https://www.gov.uk/government/collections/national-fraud-initiative or contact your Local Anti-Fraud Specialist Michelle Moss 0151 2854547.

• There are a number of external NHS organisations who have a statutory duty to undertake financial and regulatory audits on NHS Trusts. Assessors from these organisations may require access to patient information.

All NHS Trusts are mandated by The Department of Health to undertake clinical audits on care delivered to patients, which can be undertaken by clinical staff employed by the Trust or by external audit companies. This could involve individuals who have not been involved with your direct care accessing your medical records. Further information on national clinical audit can be found on the Department of Health website:

*If you wish to object to your records being made available to external assessors, please inform a member of staff or contact the Trust’s Clinical Governance Team or the Information Governance Department. 

All sharing of information is carried out in line with statutory legal requirements and in line with Data Protection regulations.